Forms: What you need, why you need it and when you need it
Knowing which forms are necessary and when you need them can be tricky. We have tried to make that easier for troop leaders here. Following are forms to get you started and keep your troop active and fun!
Core 4 Forms for running your troop
These are forms you will need to have parents fill out and sign at your first meeting. Keep them in a binder for easy access all year long.
These are forms you will need to have parents fill out and sign at your first meeting. Keep them in a binder for easy access all year long.
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Form Name
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Purpose
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Completed by:
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Submitted to:
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Grants permission to girls to attend local meetings or events that are within 60 miles of the normal meeting place or no longer than 6 hours in length, participate in non-high-risk activities, and participate in product sales.
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Parent
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Troop or Group Leader, Drivers
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Grants permission for girls to receive medical treatment in case of emergency.
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Parent
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Troop or Group leader, Drivers
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List of those authorized to pick up a girl other than her parent or guardian.
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Parent
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Troop or Group leader, Drivers
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No girl will be given any prescribed or over-the-counter medication without prior, expressed written approval and specific instructions from the custodial parent/guardian.
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Parents
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Troop Leader, Nurse, or First Aider
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Other handy forms to keep in your troop binder
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A guide of what to do in the event of an emergency/incident during troop meeting
For recording all first aid rendered, including minor injuries
For notifying Council and Service Unit in case of an accident or injury
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NA
First Aider
Volunteer
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NA
Council, if requested
Council and Service Unit Manager
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Forms for Outings
An outing is any time you take your girls to a place other than your meeting place. This could be a visit to the local fire station, a trip to the beach for a cleanup, or to a pizza place for fun.
The above forms should all be contained in a binder that is easily transferred with you and your girls to these events. If your trip is less than 6 hours and 60 miles away, the above forms are all you need, although it is recommended to add an
adult health history
for any adults in attendance in case of an emergency.
Forms for travel
These are the forms you will need if you intend to travel with your girls/troop.
These are the forms you will need if you intend to travel with your girls/troop.
All of the above forms, as well as a Troop Trip Application and Troop Driver Form PDF (Digital). Please note, Troop Trip Applications are now a cognito form online. There is timeline at the top of the form.
Travelling with your troop takes planning and preparation. Remember to keep it Girl-led, organized and above all fun.
Check with your Service Unit, Learning Facilitators and other troop leaders for tips on ways to make the most out of your trip with your girls.
Travelling with your troop takes planning and preparation. Remember to keep it Girl-led, organized and above all fun.
Check with your Service Unit, Learning Facilitators and other troop leaders for tips on ways to make the most out of your trip with your girls.